Enterprise Collaboration Software
Break Down Barriers to Team Success
Effective collaboration is critical to business success. As cloud adoption increases, many organizations are migrating from desktop-based Microsoft Office to cloud-based Microsoft 365 (formerly Office 365) and Google Docs, supercharging productivity with enterprise collaboration tools, and enabling anywhere-access to content.
With Alfresco, teams can seamlessly extend the cloud-based benefits of Microsoft 365 and Google Docs to important content across the enterprise, increasing productivity while maintaining a single source of truth, access control, and compliance standards.
“With Alfresco, we have been able to provide users with team collaboration capabilities in a secure and modern environment and still have access to the core code. We’re looking forward to adding more social collaboration features that will allow researchers to more easily share ideas and test results.”
— David Cordner, NASA, IT Architect, Research Directorate
Use Microsoft 365 with Alfresco
The Alfresco Collaboration Connector for Microsoft 365 provides native integration to author Office documents and collaborate seamlessly, in real time, using familiar Microsoft Office web applications. Content is permanently stored in Alfresco for a single source of truth, avoiding information silos and their inherent risks.
- Edit Word, Powerpoint, and Excel documents that are stored in Alfresco
- Share Office documents with collaborators
- Co-author Office documents with collaborators in real-time
Use Google Docs with Alfresco
The Alfresco Google Docs integration lets you access Google Docs online editing capabilities, while content remains permanently stored in Alfresco.
- Edit content that is stored in Alfresco directly in Google Docs
- Share content with other users and collaborators
- Co-author content in real time
Improve security for third-party collaboration
Alfresco lets you simplify collaboration with external users and gain an enterprise collaboration solution that decreases the risk of sharing documents via email, USB drives, and unsanctioned cloud-sharing services.
- Invite external users to collaborate on content with your internal organizations on an enterprise collaboration platform
- Simplify content sharing with public links to documents, and eliminate emailing documents
- Get complete IT control with easy-to-configure management (for example, remove external permissions when collaboration is finished)
Collaborate and annotate in real time
The Alfresco Enterprise Viewer is an option for active, real-time collaboration on documents and annotations.
- All viewers see annotations in real time
- Easily respond to any annotation using the reply button
- See who is currently annotating the document in the participants pane
- Use the chat window for informal dialogue during review
- Initiate a Microsoft Teams or Zoom meetings directly from the document
- Gain an enterprise collaboration tool - not just a viewer
Enterprise Collaboration FAQ
Q: What is Microsoft 365?
A: Microsoft 365 (formerly Office 365) is Microsoft’s subscription-based cloud platform that includes popular Office Online apps like Word, Excel, and Powerpoint.
Q: What are the benefits of integrations into cloud office suites like Microsoft 365 or Google Docs?
A: Office is the de facto productivity suite for most enterprises. Native integration between the Alfresco and Microsoft or Google platforms enhances collaboration, allows users to seamlessly use everyday tools to get work done, and ultimately ensure that important business content is stored in a secure and compliant way in Alfresco.
Q: Why is it important to follow a ‘single source of truth’ strategy for content storage?
A: Content sprawl across multiple repositories and business systems is a challenge many organizations face today. Alfresco is an enterprise-class content management system that provides integrations into other business applications so that you avoid creating content silos (such as storing content permanently in Microsoft OneDrive.
Q: What is an annotation?
A: An annotation is additional information provided by an end-user that is associated with a particular area in a document. The annotation is stored as a layer on top of a document without changing the document itself. There are multiple annotation types available, most popular are the yellow sticky notes that can be added to documents.
Q. Why do I need a collaboration system for my documents?
Some documents can require extensive amounts of discussion. For example, a life sciences company that manages clinical trial documents may have more text in its annotations than in the document itself. The ability to collaborate in real-time on a document - where reviewers see their peers' annotations as they happen with the ability to quickly respond - can be instrumental for some organizations.